Terra Global Procurement Desk – Tokyo
Proxy Agent Japan Buying, Sourcing and Export from Tokyo
Found a product in Japan but the seller only accepts Japanese payment, replies only in Japanese, or will not ship abroad? Terra Global Salespartners is a Tokyo-based trading and sourcing company that works as your proxy agent in Japan. We vet suppliers, buy from Japanese factories, wholesalers and marketplaces on your behalf, check and consolidate the goods, and handle export paperwork and shipping. No Japanese company, bank account or address needed.
We buy and pay suppliers in Japan, including platforms that only accept Japanese payment.
Our Tokyo team talks to suppliers in Japanese and reports back to you in English.
Goods are counted, checked and photographed before they leave Japan.
Orders from several suppliers combined into one export shipment.
Key Takeaways
Proxy buying in Japan in brief- Who we areTerra Global Salespartners LLC is a Japanese trading and sourcing company with its corporate office in Ginza, Tokyo.
- What a proxy agent doesBuys in Japan for you: supplier search, payment, inspection, export papers and shipping.
- Who it is forImporters, retailers and online sellers who need Japanese products without a Japanese entity.
- Check this firstSome goods are restricted by Japan or your country. We check before buying.
- Fees in writingYour fee and costs are set out in your quote before anything is bought.
The Procurement Challenge
What Does a Proxy Agent in Japan Do?
A proxy agent in Japan buys on your behalf: it finds the product or supplier, negotiates in Japanese, pays the seller in Japan, checks the goods and exports them to you. It removes four barriers that stop most overseas buyers from buying directly in Japan.
Domestic-only checkout and local banking
Many Japanese wholesale platforms and suppliers require a Japanese bank transfer (furikomi), local company registration or a domestic card.
Language and business etiquette
Japanese makers and craftsmen expect formal business Japanese (keigo). English or machine-translated inquiries often go unanswered.
High freight on fragmented parcels
Ten suppliers can mean ten international shipments, ten sets of paperwork and freight costs that eat into your margin.
Export compliance and customs
Shipments can be held if safety data sheets (MSDS), food filings or dual-use export control checks are missing.
Choosing the Right Partner
Proxy Agent, Buying Agent or Procurement Company in Japan?
The terms overlap. In general a proxy or buying agent executes purchases you have chosen, a purchasing agent manages orders with your suppliers, and a procurement agent or procurement company in Japan also finds suppliers, negotiates and manages ongoing supply. Terra Global covers all of these roles from one Tokyo desk.
Who Uses a Buying Agent in Japan?
B2B importers and distributors
Recurring wholesale supply, OEM projects and consolidated freight.
Retailers and online sellers
Japanese products for shops and online stores, often from several suppliers.
Sample and trial orders
Small first orders to test a product or supplier before committing to volume.
Want more detail? Read our guides What Is a Proxy Agent in Japan? and Procurement Agent vs Buying Agent in Japan.
Core Sourcing Services
Procurement, Sourcing and Purchasing Agent Services in Japan
Whether you need one proxy purchase or a long-term purchasing agent in Japan, the same bilingual team finds the supplier, buys in Japan, checks what arrives and prepares it for export.
Japan Sourcing Agent
Direct contact with Japanese factories and makers for authentic goods at wholesale prices.
- Factory identification and background checks
- Direct wholesale price negotiation
- Sample evaluation and verification
Proxy Buying and Buying Agent Service
Purchases on Japanese platforms and auctions that need a local account or payment method.
- B2B wholesale sites such as NETSEA and Super Delivery
- Yahoo! Auctions and Mercari purchases
- Payment to the seller in Japan
Procurement Agent for OEM and Volume Orders
Supply management for recurring volume or your own products made in Japan.
- OEM and private label development
- Ongoing purchase contract management
- Raw materials and wholesale trade orders
Receiving, Inspection and Export Preparation
Goods are received, inspected, consolidated and packed for export at our warehouse hubs.
- Multi-supplier consolidation and unboxing
- Reinforced packing and crating
- Air cargo and ocean container dispatch
Industry Versatility
What Can a Buying Agent in Japan Source for You?
We source consumer, industrial and specialty goods. Not sure a product can be bought and exported? Send the link or model number and we will check before quoting.
From one product link to a full supplier list
Some clients send one product page from a Japanese online store; others ask us to find a manufacturer for a new product. Either way we confirm the item, quantity and destination, then check stock, price and export rules with the supplier.
Japanese food and grocery products are a large part of our trade. You can see examples on our Products Handled page. Looking for vehicles rather than parts? See used cars from Japan.
Predictable Execution
How Our Procurement Process Works
Every order follows five stages from inquiry to delivery. Nothing is bought until you approve the quote, and you see photos of your goods before shipping.
Inquiry and Specification
Send product links, model numbers, specifications or target volumes, plus your destination country.
Supplier Check and Negotiation
We confirm stock, check the supplier, negotiate in Japanese and send you a quote.
Purchase in Japan
Once you approve and pay, we buy from the supplier and pay them through our Japanese company accounts.
Warehousing and Quality Check
Goods are unboxed, counted, serial-logged, photographed and repacked together at our warehouse.
Export Clearance and Delivery
We prepare the Japanese export declaration, book air or ocean freight and share tracking until delivery.
Quality Assurance
Supplier Verification, Inspection and Consolidation
Problems are cheaper to fix in Japan than after delivery, so we check the supplier before buying and the goods before they leave our warehouse.
Supplier Checks
What we confirm before any money is paidCompany details and, where relevant, the licences needed to sell the product.
Model, revision, size and quantity confirmed in writing, in Japanese.
For wholesale and OEM orders, a sample batch lets you approve quality first.
Negotiated in Japanese and reflected in your quote before you approve.
Inspection and Packing
What happens when goods reach our warehouse
Visual check for scratches, leaks, transit damage and damaged packaging.
Quantities, model revisions and barcodes matched against the supplier invoice.
Double-walled cartons, moisture barriers, corner protection and pallet banding.
Multi-angle photos and package weights sent for your sign-off before dispatch.
Export Logistics
Export Documents and Shipping from Japan
After inspection, your goods enter our logistics team’s export workflow. We choose the shipping mode with you, prepare the export paperwork and hand the shipment to the carrier.
More detail: logistics in Japan, customs clearance in Japan, warehousing in Japan and Japan to USA shipping.
Export Document Checklist
Prepared or collected before dispatch
Restricted and prohibited items
Not everything sold in Japan can be exported or imported freely. Some batteries and aerosols, certain foods, alcohol, cosmetics, plants, knives, dual-use technology and counterfeit goods may be restricted or banned by Japan or by your country.
Tell us the product and destination first. We check Japanese export requirements and tell you if an item cannot be shipped. Import rules, duties and taxes in your country remain your responsibility, so confirm them with your customs authority or broker.
Transparent Commercial Terms
Proxy Agent Fees and Service Models
Our service fee depends on the type of work. The rates below are indicative; your exact rate and other costs are set out in writing in your quote before we buy anything, with no hidden domestic surcharges.
Proxy Buying Service
For specific domestic purchases, auction items and sample orders.
- Marketplace and auction purchasing
- Payment to the seller in Japan
- Basic intake inspection and photo check
- Air waybill and export documents
Enterprise Sourcing and Wholesale
For growing brands and recurring supply with dedicated trade management.
- Direct manufacturer negotiation
- Multi-supplier warehouse consolidation
- Dedicated bilingual account manager in Tokyo
- Commercial freight rates for volume
OEM and Custom Manufacturing
Project management from prototype to the final production batch.
- Factory audit and background check
- Sample rounds and mold coordination
- Production-floor quality checks
- Custom branded export packaging
Freight, import duties and taxes in your country are not part of the service fee. We quote shipping separately for your route.
Tokyo Trade and Sourcing Desk
Company Profile
Your Trusted Procurement Company in Japan
Terra Global Salespartners is more than a trading and sourcing company. We are a bridge between Japan and the world. We connect international businesses with Japanese products and suppliers across many industries.
Our work covers product sourcing, OEM manufacturing, wholesale trading, import-export and global logistics. As your procurement company in Japan we are your on-the-ground presence in Tokyo: we remove domestic payment barriers, handle Japanese commercial paperwork and agree terms directly with local producers.
Direct factory access
Fewer distributor layers between you and the maker, which helps protect your margin.
Bilingual trade desk
Japanese-speaking staff handle your commercial terms and technical specifications.
Compliance first
Export rules, trade sanctions and customs classification checked before goods are shipped.
Clarity and Answers
Frequently Asked Questions About Proxy Buying in Japan
Short answers to the questions overseas buyers ask most before using a proxy, buying or procurement agent in Japan.
What is a proxy agent in Japan?
A company that buys products in Japan on your behalf. It pays the Japanese seller, receives and checks the goods and ships them to you, so you can buy from Japanese stores, wholesalers, factories and auctions without a Japanese company or bank account.
How is a proxy agent different from a package forwarding service?
A forwarder only gives you a Japanese address; you still buy and pay yourself. As a full-service buying agent in Japan, we also negotiate with suppliers, pay on your behalf through our Japanese accounts, check the products and handle export clearance.
What is the difference between a buying agent and a procurement agent in Japan?
A buying agent usually executes purchases you have chosen. A procurement agent also finds and vets suppliers, negotiates terms, manages samples and quality, and runs recurring supply. Terra Global offers both.
Can you buy from Super Delivery, NETSEA, Yahoo! Auctions or Mercari for us?
Yes. We buy from closed B2B wholesale platforms such as Super Delivery and NETSEA, and from Yahoo! Auctions, Mercari and other Japanese platforms on your behalf.
Is there a minimum order quantity?
Our proxy buying service has no strict minimum, so sample orders are possible. For factory-direct OEM production and wholesale supply agreements, minimum order quantities are set by the Japanese manufacturer based on its production runs.
How much does a proxy agent in Japan cost?
See the service models above: indicatively 8% to 10% per transaction for proxy buying, 5% to 7.5% for enterprise sourcing, and project-based pricing for OEM. Your exact fee is confirmed in your quote.
How do I pay?
We accept international wire transfer (T/T), major credit cards and business payment platforms such as Wise and Stripe. We then pay the Japanese supplier in yen.
Do you check products before shipping?
Yes. Goods are checked for damage, counted against the supplier invoice, logged by serial or barcode where relevant, and photographed for your approval before dispatch.
How do you handle export declarations and customs?
We prepare the Japanese export declaration, classify goods by HS code, collect required chemical or food certificates and coordinate clearance with the carrier. Import duties and taxes are paid by the importer.
Which countries do you ship to?
We ship from Japan by express courier, air cargo or ocean freight. Tell us your destination when you request a quote and we will confirm the options and costs for your route.
Direct Commercial Inquiry
Start Your Sourcing Project with Our Tokyo Team
One-off proxy purchase, recurring wholesale supply or factory-direct OEM development: send us your brief and our Tokyo procurement team will reply with next steps and domestic pricing.
Ginza Ohtake Residence 2F, 1-22-11 Ginza, Chuo-ku, Tokyo 104-0061, Japan
What to Include in Your Request
Send these details through our contact page. Spec sheets, drawings or SKU lists help us quote faster.
- 01Product name, SKU, maker link or specification
- 02Target units or budget
- 03Destination country
- 04Sourcing model: proxy purchase, wholesale, OEM or supplier audit
- 05Business email and website